Preflight
Guide · print & PDF

How to redact a PDF safely

Remove the underlying content — a black box on top is not redaction.

  1. Use a true redaction tool

    Use Acrobat’s Redact tool (or an equivalent) that removes the content, not the drawing tools that just place a shape on top.

  2. Apply redactions to delete content

    After marking, run "Apply Redactions" — this step actually deletes the underlying text and image data, not just hides it.

  3. Sanitize hidden data

    Remove metadata, comments, hidden layers and attachments (Acrobat: "Sanitize Document") — sensitive data hides there too.

  4. Re-open and test copy-paste

    Open the output fresh and try to select/copy over the redacted areas. If any text comes out, the redaction failed.

  5. Verify before release

    Preflight detects an opaque box painted over still-extractable text and flags it as a botched redaction before the document ships.

Check: Failed redaction detection

FAQ

Why is a black box not a redaction?

A drawn box only covers the text visually. The text layer remains in the file, so copy-paste, search, and text extraction still return it.

How do I know my redaction worked?

Open the final file and try to select and copy the redacted area. If nothing is selectable, the content was removed. A checker can confirm no extractable text sits under a covering box.

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